Rarely an organization has unlimited resources to go after all available opportunities. In most cases, they have limited resources and they have to select the best option.
In project management, organizations have many techniques for project selection. They make a decision as the stakes can be high and wrong ones are costly.
Let’s say your organization has many proposals but they cannot undertake all of them due to resource constraints. Therefore, they will select a project that is the least risky and could provide them with the maximum profit. Often, recognition is also a factor.
As a project manager, you may not have any role in the project selection process but you should know why the project was selected and how it fits into the organization’s strategic objectives.
Project Selection Methods
You can divide these techniques into two categories:
- Benefit Measurement Methods
- Constrained Optimization Methods
These techniques vary in complexity, however, the goal is the same: to provide your organization with maximum profit and recognition. Every organization has a defined process that helps them to choose the project that is aligned with its strategic objectives.
Who Selects the Projects?
Upper management, the steering committee, the project management office (PMO), the project selection committee or any other equivalent group of stakeholders uses these methods and selects the project.
They will use various criteria, such as:
- Whether they have the technical expertise to complete it
- If they have the resources required
- If it will help them achieve their objectives
Now, we will discuss each type of project selection method.
Benefit Measurement Methods
This is the most popular technique for project selection and is based on the present value of estimated cash inflow and outflow. Here, you calculate the cost and benefits of all projects and compare them.
The following are a few benefits measurement methods:
- Benefit/Cost Ratio
- Economic Value Added
- Scoring Model
- Payback Period
- Net Present Value
- Discounted Cash Flow
- Internal Rate of Return
- Opportunity Cost
Before we discuss these techniques, it is important for you to understand the Discounted Cash Flow.
Discounted Cash Flow
The value of money received today is greater than the money received in the future.
For example, the value of 10,000 USD after ten years will be far lower than the current value of 10,000 USD.
This phenomenon is known as Discounted Cash Flow.
Therefore, consider Discounted Cash Flow while calculating the return on investment.
Now, let’s get back to benefits measurement methods.
Benefit-Cost Ratio
Many experts call this technique theCost-Benefit Ratio.
It is the ratio between the present value of inflow (cost invested in the project) and the present value of outflow (value of return from the project). You will select the project with a higher Benefit-Cost Ratio (BCR).
Economic Value Added (EVA)
Economic Value Added (EVA) is a performance metric that calculates the value creation for the organization and defines the return on capital (ROC). It is the net profit after deducting all taxes and capital expenditure.
If you have many projects, you will select the one with the higher EVA. Please note that EVA is expressed in dollar value, not a percentage.
This technique is also knowns as Economic Model.
Scoring Model
Here, the project selection committee will list a few relevant criteria and weigh them according to their importance. Then they will assign marks for these parameters for each project. Finally, they will add the marks and get the final score.
They will select the project with the highest score.
Payback Period
This is the time required to recover the cost invested in the project.
If other parameters are the same, you will select the project with the minimal payback period.
Net Present Value (NPV)
This is the difference between the current value of cash inflow and the current value of the cash outflow of the project.
Net Present Value should always be positive, and the project with the highest NPV is the better option.
Internal Rate of Return (IRR)
This is the interest rate at which the Net Present Value becomes zero. In other words, it is the rate at which the present value of the outflow is equal to the present value of inflow.
You will select the project with the highest IRR if you have many to choose from.
Opportunity Cost
This is what you lose by choosing another project. You will choose the project with the lower opportunity cost if you have many options.
These are a few of the benefits measurement techniques used in the selection of projects.
Now we come to the constraints optimization methods.
Constraints Optimization Methods
This is also known as the Mathematical Model of project selection and is used for large projects requiring complex calculations.
The following are a few constraints optimization techniques:
- Linear Programming
- Nonlinear Programming
- Integer Programming
- Dynamic Programming
A detailed discussion of these topics is outside of the scope of the PMP certification exam. For the PMP exam, knowing the name of these techniques is enough.
Summary
Project selection is the most important process for any organization. The right project helps an organization grow its business and earn recognition. However, a bad one can put a damper on progress and hurt credibility. Project selection techniques help you choose the right project with a better return on investment. Benefits measurement methods are enough for most organizations to reach a decision. You will use constraints optimization methods for large and complex projects.
Were you ever involved with the project selection process? If yes, please share your experiences in the comments section.
This is an important topic for the PMP exam. You may see a few questions on it.
Can I find any practical issue in case of selection, Sir?
Hello Moushik, I did not understand your question.
Hello, amazing blog that I just stumbled upon 3 days before my exam! I am taking the PMP exam and been studying intensively for 2 weeks (and months on and off before that)
I just have one question concerning the opportunity cost. One of the mock exams I did had the question of the opportunity cost while selecting project B out of A (250k$), B(200k$) and C(150K$). The answer was 250K$ which I assumed was the highest value of a set of projects( A and C). Can you please confirm?
WHERE CAN I FIND SOME SOLVED EXAMPLES FOR PRESENT VALUE, NET PRESENT VALUE, BENEFITS/COST RATIO, EARNED VALUE MANAGEMENT, INTERNAL RATE OF RETURN, PAYBACK PERIOD.
You can find them here:
//www.utahfilmbank.com/pmp-formula-guide/
thanks for this write up. please can you assist me with a project management textbook i can have the pdf
Please look for some online store; e.g. smashwords, amazon or B&N.
Thanx bro this nots very useful to me.
You are welcome Aakash.
Am preparing for the exam and you articles are like executive, insightful summaries for me! Thanks
You are welcome Solexmon.
Which type of organization structure are for medium engineering unit.
Organization structure is for an organization, not for a unit.
Is there an Excel template that you can share for Project scoring methodology / technique, which captures all these factors.
Sorry Rakesh, I don’t have it.
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Thanks for all your help brother.
Kind regards and make it a wonderful day.
Thanks Christopher for visiting and leaving your comment.
HI, Could you please explain how can I calculate EIRR/FIRR/NPV/BCR of a development project? Suppose,
the project term-2 years, Project cost -!00 M USD. Components-road construction-50 KM, Drainage-5 kms, bridge-250 meter, project contigency(manpower+utility+equipment)=2M USD.
Regards
I doubt you will see these type of questions in the PMP exam.
Excellent explanation!!. Thanks a lot Mr. Fahad.
You are welcome Gurender.
Thank you so much
You are welcome Motasem.
Thank you so much, this information really helped me with my assignment, really grateful, and appreciate you a lot, thanks so much once again
Thanks Kribz for your comment.
Thank you so much for your help here! We are planning for the test here in California and found no other site as useful!
You are welcome Devon.
Why we chose lesser opportunity cost although we are giving it up and choose other cost.
Please explain with examples.
Thanks
You will select the project which gives you high profit and recognition and leave the project which gives you lower profit.
Hello,
Can anyone tell me how to use linear programming to select project in capital budgeting? Please. Kindly email me in detail. Please
Hope below given article will help you
http://ruby.fgcu.edu/courses/tharring/10183/m8_notes.htm
Brother you are doing a nice work
God bless you
Thanks Akhtar.
thanks.your note really helped me. feel appreciated.the least I can do
You are welcome Guyo.
Precisely Helpful
Thanks Asad for your visit and comment.
Nicely explained, easy to grasp the concepts, Thank you!
Thanks Chandresh.
Opportunity cost is not clear to me…can u pls explain? You mentioned lesser opportunity cost we will choose that project….how? can u pls clarify?
If you chose one project A over project B. The cost of project B is opportunity cost
What is you have to choose between project A (100,000), project b(150,000) or project C(200,000)?
This information is insufficient.
Any above is fine.
This was really helpful and easy to understand,
thank you !
You are welcome Amel.
Thank you, this is very helpful
You are welcome Basem.
This is the very helpful notes for me very impressive and easy to understand and I am very thankful to the writer.
I am glad that you liked it Manahil.
Thank you, this was very well explained.
Thanks Joana for your comment.
Your site is a great place to learn and refresh PMP concepts who aspire to pass the exam. Especially referring to your site during last week of exam preparation, it helps clear many doubts faced while reading PMBOK Guide. Anyone who wishes to pass the PMP exam should focus on PMBOK Guide and this site.
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Thanks Dinesh for visiting and leaving your comment.